Vacature Event Coordinator

Event Coordinator in Maastricht

Welcome to Maastricht University! At Maastricht University, your work makes a difference. Whether you inspire students, support groundbreaking research, or help create the experiences that connect people with our university, you contribute to something bigger. At the School of Business and Economics, we are looking for an Event Coordinator who enjoys bringing people together and creating events that leave a lasting impression.

Event Coordinator – School of Business and Economics (SBE)

• Our goal: Create engaging events that strengthen the visibility, reputation and community of the School of Business and Economics.
• Your colleagues: An international team of marketing, communications, recruitment and event professionals who work together to connect people with SBE.

The School of Business and Economics organises a wide range of events throughout the year. From Bachelor and Master Open Days to graduation ceremonies, alumni events, experience days and international competitions, these events play an important role in how we engage with prospective students, current students, alumni and partners. To continue building meaningful experiences, we are looking for an Event Coordinator who combines organisation with creativity and communication.

What you do

As an event coordinator, your main tasks will include:

Event operations:

• Plan and manage different events. This includes tasks such as managing registration, coming up with a programme and creative activities, managing external suppliers, coordinating event personnel, speaker coordination, etc.
• Oversee event budgets, monitor costs, and ensure financial accountability.
• Collect feedback and evaluate event outcomes for continuous improvement.

Event communication:

• Work with event management and registration systems (Swoogo, Momice)
• Basic use of CRM systems linked to the events (Microsoft Dynamics)
• Work with email marketing tools (Spotler)
• Manage communication channels (SCALA, Social Media)
• Work with Canva using existing templates and brand guidelines used in event communication
• Adapt presentations decks for events (PowerPoint, Canva)

Together with your colleagues, you build events that not only run smoothly, but also strengthen relationships, support recruitment goals and contribute to the strategic ambitions of SBE.

Are you ready to help shape memorable experiences for our community? Then we would love to meet you.

What you bring

It’s not about ticking boxes – it’s about who you are and what you bring. Do you recognise yourself in the following?

• An organised multitasker – You enjoy coordinating multiple projects and stakeholders while maintaining overview, structure and quality.
• A natural connector – You communicate confidently with colleagues, suppliers, speakers and participants and build positive relationships with ease.
• Digitally confident – You feel comfortable working with event management systems, CRM platforms and communication tools, and quickly learn new applications.
• Calm under pressure – You stay focused during busy periods, adapt to changing priorities and find practical solutions when challenges arise.
• Creative and detail-oriented – You have an eye for presentation and participant experience, and you enjoy bringing ideas to life.
• Collaborative by nature – You enjoy working in a team environment and understand how strong collaboration contributes to successful events.
• Experienced in coordination – You bring at least two years of experience in event coordination, project coordination or a similar role and know how to turn plans into results.

We specifically welcome candidates to apply who have experience or affinity with visual communication and graphic tools, such as Canva or Adobe Creative Suite. Also candidates with technical proficiency and confidence in using digital tools, event management software and AV equipment are preferred. English is the primary working language for this role; knowledge of Dutch is an advantage.

What we offer

At Maastricht University, you’ll work in an international, open, and engaged environment. We offer:

• An 12-month contract with a scope of 0.8 fte.
• A gross monthly salary between €3382 and €4484 (based on full-time employment of 38 hours per week). 8% holiday allowance and an 8.3% year-end bonus.
• 29 vacation days (based on full-time), four additional days off (Carnival Monday and Tuesday, Good Friday, and Liberation Day), and the possibility to accrue up to 12 extra days through compensation hours.
• Flexible working hours, a home office allowance, and the option to work partially from home.
• Freedom and responsibility to shape your work independently and develop your ideas.
• A close-knit community of colleagues to collaborate and grow with.
• A solid pension plan via ABP, company fitness schemes, and access to various university sports facilities.
• An inspiring work environment in the heart of Europe.

How to apply

Or you ready to become our new event coordinator? Apply now, no later than 6 July for this position by uploading your CV and Motivation Letter

About the School of Business and Economics (SBE)

SBE is an international faculty for economics, business, and policy. We combine academic depth with societal engagement. Our education is small-scale and interactive. Our research focuses on themes such as sustainability, inclusion, and digital transformation. Together, we work on impactful solutions for the world of tomorrow.

About Maastricht University

At Maastricht University, we collaboratively seek solutions to help move the world forward. We do this with 23,300 students and 5,400 employees across 5 regional locations, 6 faculties, and more than 70 research institutes. We encourage you to push boundaries and discover new opportunities for yourself and the world around you. Together, we can find the answers for tomorrow.

At Maastricht University, we prefer to contact potential candidates directly. We therefore kindly ask that no agencies or intermediaries submit offers or approaches.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.