Vacature Management/Office Assistant

Management/Office Assistant in Maastricht

Welcome to Maastricht University! Do you enjoy working in an international, dynamic environment where education meets practice? At Maastricht University, we bring together executives, academics, and professionals to exchange knowledge, explore solutions, and shape the future of business and society.

Management/Office Assistant Maastricht School of Management

• Our goal: Ensure the smooth daily operation of MSM by providing professional, proactive, and reliable support to our management team and colleagues.
• Your colleagues: A small, international and dynamic team at the Maastricht School of Management. Together, we create an environment where collaboration, structure and hospitality go hand in hand. You’ll work closely with the Management Team, the finance department and colleagues across the organisation.
  
  

As Management / Office Assistant, you are the organisational heart of MSM. You make sure processes run smoothly, meetings are well prepared, and visitors feel welcome. You handle a wide variety of administrative, planning, and light financial tasks with accuracy and care – ensuring that colleagues can focus on their core work.

What you do

• Providing secretarial and administrative support to the Management Team, including agenda management, meeting preparation, and follow-up on action points.
• Coordinating internal meetings and events, such as staff meetings, business lunches, and team gatherings – from logistics to hospitality.

• Managing communication channels, including phone calls, emails and correspondence.
• Welcoming and assisting guests and partners, coordinating itineraries and ensuring a smooth visit experience.
• Coordinating internal processes, such as room reservations, catering, supplies, and internal registration of consultants or lecturers.
• Supporting financial administration, checking invoices and expense claims, identifying discrepancies and coordinating with the finance team.
• Acting as backup for the Travel Office, arranging travel bookings, visa applications and travel schedules.
• Handling various administrative tasks to keep the office running efficiently.

In short: you’re the go-to person who connects people, plans and processes — with an eye for detail and a warm, professional approach.

Are you ready to help shape the future of executive education? Then we’d love to meet you.

What you bring

It’s not about ticking boxes, but about who you are and how you work. Do you recognise yourself in this?

• Organised and proactive – You plan ahead, prioritise effectively, and spot what needs attention before others do.
• Structured and accurate – You keep an overview, work precisely, and enjoy making things run efficiently.
• Friendly and confident – You combine a positive, approachable attitude with professionalism and reliability.
• Flexible and independent – You handle variety well and are comfortable taking initiative.
• Collaborative – You enjoy working with others and contribute to a pleasant, supportive atmosphere.
• Quick learner with humour and perspective – You pick things up easily and bring a sense of balance to busy moments.

You also bring:

• An MBO+/HBO level of education with an administrative or organisational background.
• Relevant work experience in a comparable position.
• Excellent command of English and Dutch, both spoken and written.
• Strong skills in MS Office (Outlook, Word, Excel, PowerPoint).
• An affinity with financial administration, including a basic understanding of accounting processes.
• Discretion and sound judgment when handling confidential information.

You bring structure, energy and hospitality — and that’s exactly what we value.

What we offer

As Management/Office Assistant at School of Business and Economics , you will be employed by the most international university in the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:

• Good employment conditions. The position is graded in scale 7 according to UFO profile Management/Office-assistent, with corresponding salary based on experience ranging from €3057,00 and €3985,00 gross per month (based on a full-time employment of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus apply.
• An employment contract for a period of 12 months with a scope of 0.8 FTE.
• At Maastricht University, the well-being of our employees is of utmost importance, we offer flexible working hours and the possibility to work partly from home if the nature of your position allows it. You will receive a monthly commuting and internet allowance for this. If you work full-time, you will be entitled to 29 vacation days and 4 additional public holidays per year, namely carnival Monday, carnival Tuesday, Good Friday, and Liberation Day. If you choose to accumulate compensation hours, an additional 12 days will be added. Furthermore, you can personalize your employment conditions through a collective labor agreement (CAO) choice model.
• As Maastricht University, we offer various other excellent secondary employment conditions. These include a good pension scheme with the ABP and the opportunity for UM employees to participate in company fitness and make use of the extensive sports facilities that we also offer to our students.
• Last but certainly not least, we provide the space and facilities for your personal and professional development. We facilitate this by offering a wide range of training programs and supporting various well-established initiatives such as 'acknowledge and appreciate'.
  
  

The terms of employment at Maastricht University are largely set out in the collective labor agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information, click here

Curious?

Are you interested in this exciting position but still have questions? Feel free to contact Chantal Muyres, Managing Director MSM at [email protected] for more information. Do you have any questions regarding the procedure, please contact Laura Daniels (Recruiter) at [email protected]

Applying?

Or are you already convinced and ready to become our new Management/Office Assistant? Apply now, no later than November 25th 2025 for this position.

Please upload your CV and motivation letter.

This vacancy is open simultaneously for internal and external recruitment. In case of equivalent candidates, the internal candidate will have priority.

Maastricht School of Management (MSM)

Maastricht School of Management (MSM) is part of the Maastricht University School of Business and Economics (SBE). With a successful track record of 70 years in global management education and international development with a focus on emerging economies, MSM has built a large network of students, alumni and partners across the globe. MSM offers internationally and nationally accredited Master of Arts in Management, MBA and Executive PhD degree programmes, on location in Maastricht and through partnerships around the world. In addition, MSM offers short executive courses, including customised programmes.

MSM’s management programmes provide a diverse and stimulating learning experience with students coming from many countries, professional backgrounds and areas of interest. Through its Expert Centre on Emerging Economies (ECEE), MSM provides capacity strengthening for a multitude of different clients worldwide. MSM is located on the monumental Tapijnkazerne campus in the center of Maastricht.

MSM strives to maintain a work environment based on a set of shared values, which enables the employees to develop their professional careers in teaching, research, consultancy and administration. MSM’s official language is English.

Further information about MSM can be found on our website: www.msm.nl

Maastricht University

Why work at Maastricht University?

At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society, as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programs and research.

In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.

With over 23,300 students and more than 5,400 employees from all over the world, UM is home to a vibrant and inspiring international community.

Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.

Click herefor more information about UM.

The School of Business and Economics

The School of Business and Economics (SBE) is one of Maastricht University’s six faculties. Our mission is to contribute to a better world by addressing societal problems, by co-creating knowledge and developing team players and leaders for the future.

By joining SBE, you will be part of the 1% of business schools worldwide to be Triple Crown accredited (EQUIS, AACSB and AMBA). You will join an inspiring and international environment, where learning and development is priority.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.