Vacature Administrative Secretary for the ERCIC

Administrative Secretary for the ERCIC in Maastricht

Welcome to Maastricht University! The Ethics Review Committee for the Inner-City Faculties (ERCIC) provides ethics review of research projects conducted by researchers appointed at one of the four inner city faculties (LAW, SBE, FASoS, FSE). ERCIC consists of 2-3 representatives of each of the four faculties, a chairperson, a vicechair, and a secretary. The committee meets 11-12 times throughout the year, typically every 4-5 weeks.

Secretary for the Ethical Review Committee Inner City Faculties (ERCIC)

We are seeking an administrative secretary to complement our current executive team composition of chair, vice-chair and advisory secretary. This person will give substantive, procedural and administrative support to the ERCIC. With this opening, we are adding a second secretary to the executive team.

What you do

Key responsibilities include:

• Receiving and monitoring the processing of submissions on ERCIC’s agenda securely using the Research Project Services (RPS) platform, email and MS Teams;
• Making preliminary general assessments of applications received, including regarding legal or privacy-related points of attention;
• Monitoring and processing other substantive questions we receive, such as complaints and administrative requests;
• Maintaining internal and external communication (for example with researchers and with other ethical committees), in close consultation with the executive team;
• Managing ERCIC’s archival procedures and documentation of project registries;
• Organizing committee meetings among rotating members and sharing responsibility for taking minutes of committee meetings (11-12 times throughout the year, typically every 4-5 weeks on Thursday afternoon);
• Collaborating on updating forms, templates, and advisory documentation, along with the ERCIC executive team and technical support within the University Library for the RPS platform
• Collaborating on drafting reports on ERCIC’s activities;
• Communicating with ERCIC’s stakeholders, including the deans and secretariats of the four faculties and the relevant committees in the central university organisation.

Are you ready to set the course for the years ahead? Then we’d love to meet you.

What you bring

We’re not looking for checkboxes; we’re interested in who you are and what you bring. Do you recognize yourself in this?

The secretary:

• has a primarily organisational or administrative profile, with experience in academic research work especially in University administration
• background, previous experience, or interest in privacy, legal issues, and ethics in research is a plus
• has excellent written and spoken command of English, and working knowledge of Dutch. Other language skills are also welcome.
• can organise working hours flexibly - the appointment is for 0,5 FTE, with the expectation that working schedule should include at least 3-4 days per week. The secretarial schedule is generally flexible, apart from executive team meetings (to be set collectively) and attending committee meetings (11-12 times throughout the year, typically every 4-5 weeks on Thursday afternoon).

What we offer

At Maastricht University, you’ll work in an international, open, and engaged environment. We offer:

• A 12-month contract (0.5 FTE) with the prospect of a permanent contract based on mutual satisfaction.
• A gross monthly salary between €3546 and €5538 (based on full-time employment of 38 hours per week, CAO-NU, salary scale 10). 8% holiday allowance and an 8.3% year-end bonus.
• 29 vacation days (based on full-time), four additional days off (Carnival Monday and Tuesday, Good Friday, and Liberation Day), and the possibility to accrue up to 12 extra days through compensation hours.
• Flexible working hours, a home office allowance, and the option to work from home.
• Freedom and space to shape your work independently and develop your ideas.
• A close-knit community of colleagues to collaborate and grow with.
• A solid pension plan via ABP, company fitness schemes, and access to various university sports facilities.
• An inspiring work environment in the heart of Europe.

About Algemene Bestuurlijke Zaken (ABZ) / General Executive Affairs (GEA)

GEA connects, facilitates, and strengthens collaboration within and beyond Maastricht University. As a network organization, we support the Executive Board, faculties, and services with joint programmes, communication, and strategy. Together, we make the university’s direction visible and tangible.

Interested?

Want to know more about this position or what it’s like to work at our university? Reach out to Dr. Lauren Wagner at [email protected] The end date of the publication is 12 July 2026.

Apply now via the button below. We look forward to getting to know you!

About Maastricht University

At Maastricht University, we collaboratively seek solutions to help move the world forward. We do this with 23,300 students and 5,400 employees across 5 regional locations, 6 faculties, and more than 70 research institutes. We encourage you to push boundaries and discover new opportunities for yourself and the world around you. Together, we can find the answers for tomorrow.

The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized.

At Maastricht University, we prefer to contact potential candidates directly. We therefore kindly ask that no agencies or intermediaries submit offers or approaches.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.